The below is from the management firm used by the Holly Mill HOA. It is mostly boiler plate and probably any HOA using them got the same info.
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HOLLY MILL COMMUNITY SPRING CLEAN UP INITIATIVE MONTH
Spring is here, and as a community we have a responsibility to ensure that our homes are being well maintained and that each home reflects the standards and the by-laws that have been established within our community.
In an effort to show OUR pride as a community, April will be named, HOLLY MILL COMMUNITY SPRING CLEAN UP INITIATIVE MONTH. April is known for its mild temperatures, time for planting, pruning, weeding and overall general home maintenance. Make our Spring Clean Up Initiative a time for the family to work together. All homeowners will benefit from each home looking their best and ready for the summer months ahead.
It is the responsibility of each homeowner to ensure that their home meets or exceeds the guidelines that have been established by our governing documents. The enforcement of the governing documents is to protect the quality, integrity, and appearance of each home. The appearance and maintenance of each home has a direct impact on all the other homes within our community.
Please take time to review the top 10 items that have been listed. If you have items within or outside of this list, please see that the infractions are rectified. By taking pride in your home, curing any infractions and being a good neighbor and homeowner, everyone will benefit from the positive results within our community.
Make April our community Spring Clean Up Initiative fun for everyone.
If you have any questions or require any guidance on correctly obtaining approval for specific home improvements, please contact Douglas Property Management
1) Bare dirt showing in yard will be considered a violation (front or back if visible from the street)
- Homeowners are required to have grass, mulch, or pine-straw as proper ground covers for complete yard. No bare dirt is to be exposed
2.) Mulch/Pine-straw beds
- Homeowners are to ensure that the mulch/pine-straw beds are properly outlined and the mulch/
pine-straw is fresh
3.) Weeds
- Homeowners are to maintain all grass, mulch/pine-straw beds that are seen from the street. Beds re to be free of weed infestation.
- All lawns are to be sod. (seeded lawns are not permitted). Grass must be kept free of weeds. A good lawn service is highly recommended as they will keep the correct chemicals applied at the correct intervals. Many homeowners have discovered that the lawn service actually costs less than "do it yourself" with much better results and much less time spent working on your yard.
4.) Mailbox post and mailbox
- Free of peeling paint, rust, mold and mildew. House numbers must be visible and not faded on both sides of the mailbox, Flag must be clean and not faded. Black metal Mailboxes should be kept clean and painted (Matching black spray paint). Bird droppings can eat through the paint and should be washed off with warm soapy water. Posts should be plumb (Vertical), mailboxes that are leaning need to be corrected.
5.) Trees / Bushes / Natural growing areas
- Homeowners are to prune, trim and maintain all bushes, trees and natural areas that belong to the homeowner
. Ivy growing upward on trees is to be treated and or removed. Uncontrolled growth of ivy could result in the take-over of healthy growing trees, and homes.
6.) Mold and Mildew
- Homeowners are to pressure wash any area where mold and mildew are seen from the street. This is to include but not limited to the subject property, concrete areas, mailbox post, etc.
7.) Garbage Cans
- Garbage cans that are visible from the street are in violation (excluding trash day). Homeowners are to remove cans from the street and place them in an area that the cans cannot be seen from the road by the evening the day of trash service. When trash cans are placed out for pickup they must be on driveway or sidewalk and not in the street.
8.) Condition of Paint and Siding
- Homeowners are to maintain the quality of the paint and siding of their home. If the paint is faded, peeling, and/or the siding is warped and faded, the homeowner is to provide a corrective action plan that will bring home to guideline of the homeowners association standards. (All paint colors are to be pre-approved by the ACC even when re-painting the same colors)
9.) Vehicle Parking
- Vehicles must be parked in the driveway or garage and not in the street for people residing at the home. Guests can park on the street if no space is available in the driveway. Street parking is allowed for short term parking of guest and vehicles should not be parked on the street overnight.
10.) Back yard appearance
-back yard appearance should reflect and resemble the same as the front yard appearance this includes your fences to make sure any leaning or warped boards are replaced. Many back yards can be seen from neighboring homes and from the road. Backyards are to be free of lawn debris, collection of toys, and not used as an outdoor storage area. The back yard is to be properly maintained with proper lawn cover, trimming of trees and bushes. Natural areas are to be free of debris, ivy, weeds and dead branches and trees.
Holly Mill Community Association, Inc.
c/o Douglas Property Management
120 Arnold Mill Park, Suite 400
Woodstock, GA 30188
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12/24/19
HM HOA Meeting Info FYI:
ANNUAL HOLLY MILL HOA MEETING
To be held 1/22/20. 6:30 check in for 7 pm meeting at the Depot, 164 Hickory Road, Holly Springs.
In my first 2 years I attended but found it was a waste of time.
Haven't gone since.
The HOA will never have a quorum so nothing can be voted on nor any election held. Even with proxy's probably only 50 of the 663 homes will be represented.
The current board will continue to do nothing and not be responsive to inquiries. If a vacancy occurs the BOD simply appoints someone they like to fill the vacancy.
For there to be a quorum of the 663 homes you would need 25% attending, that is 166 homes represented either by a proxy or a homeowner. This will never happen, if 50 homes are represented, by a resident or via a proxy it would be a typical meeting.
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10/25/19
Douglas Property Mgmt is now at: 120 Arnold Mill Park, Suite 400, Woodstock, GA 30188.
10/29/18
Suppose most have seen this email.
Arrived this evening. HM has only 663 homes. I note that 588 violation notices were sent.
So only 75 didn't get a letter. Sounds like total BS to me.
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Recent Violation Letters
Holly Mill Homeowners,
As many of you know violation letters were sent out around the middle of August through the first week of September. If you received a letter and did NOT correct your violation(s) in a timely manner, your received a SECOND letter around the second week of October. Please have these violations corrected by the second week of November. That week all homes that received the second letter will be re-inspected. Any homes still in violation will be fined.
For those of you who have completed your violation, THANK YOU, THANK YOU, THANK YOU!! Holly Mill is looking alive again.
Here are a few of the violations that were sent out:
Paint Shutters
They do not have to be black, they just need a fresh coat of paint the same color. If you changed the color of your shutters, you will need to paint your front door to match.
Pressure Wash your entire home
Paint or replace your mailbox
Please paint the post as well
Paint trim above the windows and/or garage door white
If you still need more time to complete your violation, please send Jay and email letting him know your address and date you will have violation corrected. jbrack@dpm-re.com Please remember that Jay is sending out these letters at the request of the board.
Again, a HUGE thank you to all the homeowners who have already corrected their violations. Hope everyone is seeing a difference in the neighborhood.
August 588 Violation letters were sent out
October 23rd, 308 homes completed violations, that still leaves 208 homes in violation.
Holly Mill HOA
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I have said for 2+ years that this Management Firm was 2nd rate and should be replaced. Also the 2 Julies on the HOA should be also.
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10-15-18
Douglas Property Management (DPM) Woodstock, Ga. -
Poorly rated/reviewed online
Why use a property management firm that has so many complaints online? Time for Holly Mill to change to another firm.
By Davey Crockett (Patch Poster) - Updated
DOUGLAS PROPERTY MANAGEMENT (Woodstock, Ga)
The internet site Birdeye has 95 reviews of Douglas PM, seems they collect them from all the other complaint sites on the Internet and lump them together.
DPM gets 2.4 stars out of 5. (5/4/19 - OK, now up to 3 stars but some of those reviews look like DPM and the HM BOD are adding some bogus reviews to get the ratings up)
The reason they don't score worse is that many of those 5 star ratings are duplicates from several sites and read the same with the posters name changed.
For instance Cbowen846 is also ThomasB, both posting the same info and in fact Cbowen846 is on 2 sites exactly the same complaint.
In Feb 2017 the Holly Mill BOD got involved and they also jumped in to give their pals at DPM glowing and unjustified reviews. Here are their names: Amanda F, Frank A, Julie F, all officers of the HM BOD.
If you cut out the duplicate 5 star and HOA junk reviews the real star rating of DPM would be 1.5 out of 5.
They are a crappy firm and as a resident of HM I have posted my own complaint and think that they should be removed as the property management firm of Holly Mill.
for other DPM info see:douglaspropertymanagement.blogspot.com
